Calendar Procedures

• Instructions for Organizations (Communities and Associates)

Step 1: Your Organization’s calendar will be layered / integrated with many others onto the Master Calendar – SO – you must choose a Name and Acronym that is specific to your organization and not easily confused with other organizations.

  IE: FWSAR stands for Florida Wilderness Search and Rescue.

There will also be a legend provided on the Master calendar page to cross reference each organization name and acronym.

Step 2:  Choose the calendar app for your organization.  The CCCHC Master Calendar uses the Google Calendar app because it can easily layer multiple calendars from different sources.  So it may be best for you to also use Google Calendar.  However, Outlook Calendar  was successfully layered.

Step 3:  To open a Google account and Create a Calendar for your organization. You can do so here: www.google.com/calendar. The control panel on the Left of the screen has two sections for calendars (My and Others). The first one under “My Calendars” will be the name that you used to open the Google account. Don’t worry, it can be changed to satisfy Step 1.  

Step 4: Post your events to the calendar.  Be sure to precede each event title with your acronym – so it stands out from the other organizations that will be layered onto the Master calendar.

  IE: FWSAR - ABC,s of Search and Rescue

Step 5: Share your Google calendar with the Council by hovering over its name, click on the three (3) vertical dots and then click on “Settings and Sharing”. The “Calendar Settings” list will appear (See image below). If you need to change its name, do it here.Scroll to “Access Permissions” and 

click “make available to public” and choose “see all event details”.Scroll to “Specific People”, click “add people”, enter "citizencorpscouncilhc@gmail.com",  and click “send”. A message and link will emailed to the Council web site administrator so your calendar can be layered.

Step 6: If you have an Outlook calendar, it can be shared with the Council. Launch your Organization’s Outlook, click on “File”, then under “Account Settings” and “Access this account on the web” click on  https://outlook.office365.com/owa/????/. On the next window, click on the settings “wheel” in the top right corner and the “Settings” control panel appears. Scroll and click on “View all Outlook settings”. On the next window’s “Settings” panel choose “Calendar”, and then choose “Shared Calendars”. Move to “Share a Calendar”, click on “Choose a Calendar” and choose your organization’s calendar. The “Sharing and Permissions” will appear where you enter the Council’s email address  "citizencorpscouncilhc@gmail.com"  Click “Share” to send an email message to the CCCHC Master administrator AND choose “Can view all details”.